While EdTech invested billions in the classroom, university administrative infrastructure remains antiquated. Data silos and manual workflows are killing student success.
Q1 Transfer Credit System
Student data protection validated
8,450 credits auto-evaluated
Awaiting final workflow sign-off
FERPA-compliant infrastructure
Universities are fighting for students while drowning in operational debt. Here's what's really happening:
The Registrar can't see Financial Aid data. Advisors can't see Housing data. No one has the "360-degree view" leadership demands. Interventions fail before they start.
Duplicate PIDMs split student records. Financial aid lands on the wrong ID. Students are locked out of the LMS. Staff spend entire days manually merging records.
Departments bypass central IT with unapproved SaaS. Faculty paste student data into public AI tools. 50% of cyberattacks now target these shadow systems.
The Result? Manual Workflows That Kill Student Success
Transfer credit evaluation takes weeks—students enroll elsewhere. Financial aid verification delays cause drops. Grade changes require paper forms in 2026. While tech companies automate, universities drown in manual processes.
Unlike chatbots that answer questions, Quome's Agentic AI performs actions. It reads transcripts, updates databases, routes approvals, and executes workflows—autonomously.
Connect Banner, PeopleSoft, Canvas, Workday—normalize data across silos in real-time without replacing existing systems.
Proactively prevent duplicate PIDMs using probabilistic matching. Intercept new records before corruption occurs.
Discover unsanctioned SaaS. Offer compliance pathways instead of blocks. Include an Enterprise AI Gateway for safe generative AI access.
Student data never trains public models. Tenant-isolated. Explainable decisions with full audit trails.
"You need to submit Form 4506-T to the IRS to get a Verification of Non-Filing letter."
Student is left alone to navigate the process.
"I've pre-filled your 4506-T with validated data. Click to sign. I'll monitor for the IRS response and update your verification checklist automatically."
Agent does the work. Student graduates.
Quome addresses the highest-friction administrative workflows across the academic enterprise.
Unified data orchestration across SIS, LMS, CRM, and ERP. API-driven connectors normalize data. Pre-migration validation for Workday/Oracle Cloud transitions.
Discover unsanctioned SaaS across campus. Automated compliance onboarding workflows. Enterprise AI Gateway strips PII before prompts leave the network.
Agentic Transfer Credit Evaluation: reads transcripts, queries articulation engines, scrapes course catalogs, and presents recommended equivalencies with confidence scores.
TurboTax-style verification workflows. Automated 4506-T generation. SAP appeal pre-screening and advisor coordination. Reduce VONF rejection rates to near zero.
Digitize grade changes and late drops with SIS write-back. Dynamic curriculum synchronization. Auto-detect partner institution catalog changes for articulation updates.
Real-time Effort Reporting integration. Build defensible audit trails for False Claims Act protection. AI-assisted IRB protocol pre-review for regulatory compliance.
"Self-healing" alumni database with continuous enrichment. Monitor professional networks for job changes. Dynamic donor segmentation for targeted campaigns.
Automated SEVIS batch file population via RPA. AI verification that "Proof of Funds" letters meet specific criteria. Reduce I-20 processing errors to near zero.
Whether you're a CIO, Provost, or VP of Enrollment—we provide the infrastructure to transform administrative efficiency.
Gain visibility into Shadow IT. Consolidate redundant SaaS spending. Provide a governed AI gateway that satisfies faculty demand while protecting FERPA compliance.
Win the transfer student battle with instant credit evaluation. Reduce summer melt. Convert more admits to enrolled students by removing administrative friction.
Disburse financial aid faster. Reduce verification bottlenecks that cause drops. Reclaim staff hours from manual data cleanup. Consolidate redundant software licenses.
Deploy a FERPA-compliant, fully customizable Student Relationship Management system in minutes—not months. The Agentic CRM that does work, not just stores data.
Universities face a bifurcation of utility. On one end, SaaS giants like Salesforce Education Cloud offer robust security but prohibitively expensive and rigid customization. On the other end, emerging "vibe coding" AI tools offer rapid prototyping but lack the FERPA controls required for student data.
~90% reduction in Total Cost of Ownership
Create custom objects like "Transfer Credits," "SAP Appeals," or "SEVIS Records"—with relational integrity—without writing code.
Student data never trains public models. Tenant-isolated architecture with RBAC at the database level. Full audit trails for compliance.
Export to GitHub. Full React + FastAPI + PostgreSQL stack. No vendor lock-in—if Quome disappears, you still own your CRM code and data.
Unlike legacy CRMs that passively store data, 1ClickCRM executes complex, long-running workflows autonomously through Durable Execution.
Doesn't just tell a student they're missing a form—it:
Doesn't just explain the transfer policy—it:
Powered by Durable Execution: fault-tolerant workflows that survive crashes and resume exactly where they left off
1-Click Deployment | FERPA-Compliant | Full Code Ownership
Every manual workflow costs money. Every lost student costs tuition. Every data breach costs millions.
Reduce weeks to seconds. Win the enrollment battle by giving answers first.
Disburse aid before the drop deadline. Convert verified students to enrolled students.
Reclaim FTE staff hours currently spent on manual "merge and purge" SQL work.
Breaches from shadow systems cost 16.2% more. Discovery prevents catastrophe.
Avoid False Claims Act enforcement—the #1 federal audit target in higher ed.
Pre-flight data validation prevents the "Phase Zero" failures that blow budgets.
The EdTech sector is saturated with learning tools. The business of the university is failing due to antiquated operations. Quome provides the Agentic Layer that transforms administrative efficiency.
30-minute demo | See agentic workflows live | FERPA compliance walkthrough